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Contract Termination

 

 

If you will not be renewing your contract, please do the following:

1. Destroy all data files at the originally approved site

2. Submit a letter stating that all Add Health Data Files have been securely erased with the secure erasure program listed in the security plan for the originally approved site

3. Return all CDs containing Data Files, with thirty (30) days of the expiration of the Contract Period

4. A final annual report, or a statement that you have no publications, presentations, dissertations, or grants to report since receipt of the last annual report.

Add Health shall be able to visit within a year of contract termination, to confirm the data have been destroyed.

Return CDs and letter to Add Health by UPS or Fed Ex to:

Add Health Contracts 
Carolina Population Center - UNC-Chapel Hill     
Carolina Square, Suite 210
123 West Franklin Street       
Chapel Hill, NC  27516

 

Temporary data analysis files 

 

Temporary data analysis files may not be retained after termination of your Add Health contract. You can create a constructed variable file that contains variables that you’ve created without the original data components and it doesn’t have to be deleted every six months. This file should be sent to Add Health upon contract termination and we will securely store the CD for 3 years, or until a new contract is established.