Questions about the Contract
Where can I find the contract?
The full contract is available on the Add Health Web site on the
Contract page. Only after it is completed and approved by all parties is it legally binding.
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Who is authorized to sign the contract agreement as a representative of my institution?
Anyone at your institution who is authorized to enter into contractual agreements. For example, at the University of North Carolina, the agreement will be signed by the vice chancellor in the Office of Sponsored Research.
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Which parts of the contract do I need to send to Add Health?
Please send two complete sets of the entire contract found on the Add
Health Web site
(Guidelines through Amendment F).
The application needs to include one set with
original signatures and a
photocopy of the second set, except for the Institutional Signatures
pages. The Institutional Signatures pages must both have original
signatures--no photocopies.
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How do I pay the fee?
You may write a check for the fee amount payable to the University of North
Carolina at Chapel Hill or you may use the online credit card option.
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How do I add researchers to my contract?
Submit two forms to add researchers to your contract.
Attachment C,
Supplemental Agreement with Research Staff, should be signed by the investigator and researchers to be added.
Attachment D, Security
Pledge, should be signed by the researchers. You may fax the forms to Add Health at (919) 966-7019.
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I will be moving to a new institution. What do I need to do if I want to take the data with me?
• Inform Add Health six weeks prior to the date of relocation.
• Submit Contract for Obtaining Sensitive Data for the new institution.
•
Obtain approval from Add Health before moving any electronic or paper
files from the originally approved site to the new location.
• Destroy all electronic and paper files at the originally approved site prior to the date of relocation.
•
Until the new contract is executed at the new institution, the data
cannot be installed or used at the new institution. The Investigator is
responsible for the security of the CD.
• Within three months of
the effective date of the relocation, submit two copies of a new
contract with appropriate supporting documentation.
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I will be moving to a new institution but do not want to take the data with me. I want to transfer the contract to another investigator. What do I need to do?
The new investigator needs to fill out the following parts of the contract that require a signature or new information:
• Investigator Information
• Institutional Signatures pages
• Sensitive Data Security Plan including a completed security plan for your location
• Supplemental Agreement with Research Staff
• Security Pledge(s) signed by Investigator and each new member of the research staff
• IRB approval of Sensitive Data Security Plan and the research project
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Does the data cost more for people outside of the US?
No, the fee is the same.
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