Advice for the Bewildered CPC Traveler: International Advice for the CPC traveler traveling outside the U.S. from Kaitlin Dean, CPC Travel Coordinator
Do I need to purchase international travel insurance?If you notify Kaitlin Dean (966-2823) or request a travel advance before your international trip, MEDEVAC insurance (medical evacuation and repatriation) will be provided by CPC. In case of injury or sudden illness, this insurance will pay the medically necessary expenses incurred (up to the policy limits) for a medical evacuation to the nearest hospital or appropriate medical facility. In addition, in the event of untimely death while abroad, this insurance will pay for transportation of the remains back to the United States. If you are not requesting a foreign travel advance, notify Kaitlin of your dates of travel and destinations. She will issue a MEDEVAC insurance card for you to carry during your trip. [top]How much can I spend for international lodging expenses and meals?You may not claim hotel and meal reimbursements more than what is allotted by the U.S. State Department. If the hotel rates are much higher than the government rate, it is possible to be reimbursed for the entire hotel cost but food reimbursements are then limited to out of state rates. Please save all lodging receipts and submit them with your travel reimbursement request. In the event you lose your lodging receipts, a signed memo justifying the hotel expense must be submitted. No receipts are needed for meal expenses. [top]Will I be reimbursed for international phone calls?Yes, all business calls are reimbursable. For personal calls, only calls on the second day of travel and every other day thereafter are reimbursable. UNC suggests keeping the amount of personal calls to a minimum. While connection fees from some countries can be exorbitant, please remember to limit the call so that it’s comparable, in terms of time, to a $5 call within the U.S. In addition, UNC will not reimburse personal calls in excess of 10 minutes or $75 USD.[top] Can I get an advance for an international trip?Yes, travel advances are available to all travelers going abroad, even to those with a University sponsored Diner's Club card. Complete the Travel Advance form to obtain an advance. See "Advice for the Bewildered CPC Traveler" for more details. [top]How do I get a visa?CPC provides assistance to CPC Fellows or staff who need visas to visit foreign locales on CPC business. Please contact the administrative assistant or project manager for your project or the CPC receptionist. Plan ahead because you are at the mercy of the country's consular office. [top]Is my foreign destination safe?Safety while traveling can be compromised by either security or health threats. Before you make travel plans, review 'UNC's Policy Concerning Student, Travel and Research in Countries Under U.S. State Department Travel Warnings'. Travel by UNC students, staff and faculty to countries under US State Department travel warnings is restricted. Proceeding with travel plans to a country listed under the U.S. State Department's Travel Warnings list, requires the following: 1) Completion of the Foreign Travel Release Statement. 2) Copies of UNC's Policy and the US State Department's warning must be printed and initialed by the traveler after review. Parental consent is required for traveler's under 18 years of age. All signed and initialed items must be submitted to the CPC Travel Coordinator prior to making travel arrangements. For health issues, you may also want to consult websites for CDC, WHO and avianflu.gov
[top] |
You are here: CPC Home > Services > Administrative > Travel > Advice for the Bewildered CPC Traveler > International Travel
