NIH Public Access Policy FAQIMPORTANT: The NIH Public Access Policy requires authors to submit peer-reviewed articles that have been accepted for publication on or after April 7, 2008. Authors do not have to submit articles that are already published. The policy applies to those who receive NIH funds after October 1, 2007. This FAQ was adapted for CPC from information on NIH’s Public Access Policy websites linked from http://publicaccess.nih.gov/index.htm and PubMed Central’s FAQ at http://www.pubmedcentral.nih.gov/about/faq.html. If you have questions about the NIH Policy, contact CPC Library
staff by visiting the library in 302 University Square East, e-mailing cpclib@unc.edu, or phoning the reference desk at (919) 962-3081. What is the NIH Public Access Policy?The Public Access Policy ensures that the public has access to the published results of NIH funded research. It requires scientists to submit journal articles that arise from NIH funds to the digital archive PubMed Central (http://www.pubmedcentral.nih.gov/). The Policy requires that these articles be accessible to the public on PubMed Central to help advance science and improve human health. The text of the mandate that is now U.S. law says: See the NIH Guide Notice for Public Access (January 11, 2008) What is PubMed Central (PMC)?PMC is the NIH’s digital repository of
full-text, peer-reviewed biomedical, behavioral, and clinical research
journals. It is a publicly-accessible, permanent, and searchable electronic
archive available on the Internet at: http://www.pubmedcentral.nih.gov/. Which publications am I required to submit to PubMed Central?The Policy applies to peer-reviewed,
original research publications that have been supported in whole or in part
with direct costs from NIH. In addition, supplementary files such as graphs, tables, and Excel
files can be submitted. Which publications should I not submit to PubMed Central?
This policy does not apply to book chapters, editorials, reviews, or conference proceedings. Also, publications resulting from non-NIH-supported research projects should not be submitted. My article is based on research only partially
funded by NIH. Is the article required to be submitted? Am I responsible for articles that arise from my NIH funded project for which I am not an author? How do I submit a manuscript?Use the NIH Manuscript Submission System (NIHMS) available at http://www.nihms.nih.gov/db/sub.cgi. The process includes the following steps: (1) Log In, (2) Upload Manuscript, (3) PDF Receipt Approval and Processing, and (4) Approval of the Converted Manuscript (Web Version). Submitting a manuscript can be done in a number of ways:
In both cases above (a and b), you still will have to verify and approve the manuscript personally via the NIH Manuscript Submission system, which will send you an email message requesting this action. See FAQ on using NIHMS.
What is the difference between a final peer-reviewed
manuscript and final published article? Final peer-reviewed manuscript: The Investigator's final manuscript of a peer-reviewed article accepted for journal publication, including all modifications from the peer review process. Final published article: The journal’s authoritative copy of the article, including all modifications from the publishing peer review process, copyediting and stylistic edits, and formatting changes.
Can NIH provide language that could be used in a copyright agreement between an author or institution and a publisher?
NIH can provide an example. Individual copyright arrangements can take many forms, and authors and their institutions should continue to manage such arrangements as they have in the past. However, in order to comply with the NIH Public Access Policy, you must make sure that the agreement allows the accepted peer-reviewed manuscript to be deposited with the NIH upon acceptance of publication and made available for public posting on PubMed Central no later than 12 months after journal publication. Institutions and investigators may wish to develop particular copyright agreement terms in consultation with their own legal counsel or other applicable official at their institution, as appropriate. As an example, the kind of language that an author or institution might add to a copyright agreement includes the following: Your Institution or professional society may have developed specific model language for this purpose, as well. When should I submit my manuscript? NIH Policy states that an author should submit their manuscript “upon acceptance for publication. The policy gives authors the flexibility to designate a specific timeframe for public release of the document—ranging from immediately after final publication to 12 months later.” Can someone else submit my manuscripts?Yes, NIHMS allows authors to designate others (graduate
students, administrative personnel, librarians) to submit manuscripts. However,
the process does require a PI to review and authorize the final submissions.
How long does it take to submit a manuscript?NIH estimates that it takes 3-10 minutes to submit a manuscript. How do I include the PubMed Central reference
number in my citations? Varmus H, Klausner R, Zerhouni E, Acharya T, Daar A, Singer P. 2003. PUBLIC HEALTH: Grand Challenges in Global Health. Science 302(5644): 398–399. PMCID: 243493 Zerhouni, EA. (2003) A New Vision for the National Institutes of Health. Journal of Biomedicine and Biotechnology (3), 159–160. PMCID: 400215 Will NIH pay for publication costs? How does the Public Access Policy differ from the data sharing requirement?“The NIH Public Access Policy and the NIH data sharing policy are separate and distinct policies. The NIH Public Access Policy applies to peer-reviewed final manuscripts accepted for publication that have resulted from NIH-funded research. The Public Access Policy applies to final manuscripts - not specifically to research data.
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