NIH Public Access Policy News and Announcements

IMPORTANT: The NIH Public Access Policy requires authors to submit peer-reviewed articles that have been accepted for publication on or after April 7, 2008. Authors do not have to submit articles that are already published. The policy applies to those who receive NIH funds after October 1, 2008.

The CPC Library staff will submit manuscripts to PubMed Central for CPC publications that arise out of NIH funding.

If you have questions about the NIH Public Access Policy, contact CPC Library staff by visiting the library in 302 University Square East, e-mailing cpclib@unc.edu, or phoning the reference desk at (919) 962-3081.

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NIH's new resource: PMID : PMCID converter NIH has developed a useful tool: a PMID : PMCID converter. If you know a record is in both PubMed and in PubMed Central, simply enter the PMID and select Convert and it will display the PMCID. The tool also converts PMCIDs to PMIDs. http://www.ncbi.nlm.nih.gov.libproxy.lib.unc.edu/sites/pmctopmid ... (Posted: 3/19/2009 12:04 pm · Read More)

New tool to determine if authors need to comply with the NIH Public Access Policy The Health Sciences Library at the University of North Carolina at Chapel Hill has posted an easy and straight-forward tool to help authors determine if their articles must comply with the NIH Public Access Policy. Answer the questions that pertain to the article by selecting a radio button and within three clicks, authors will know "yes" or "no."NIH Public Access Policy Toolkit http://www.hsl.unc.edu/Collections/NIHToolkit/amiaffected.cfm  ... (Posted: 3/18/2009 8:26 pm · Read More)

Q&A: What do I do if I don't have a PMCID because the journal will submit my article to PMC? Q: What do I do if I don't have a PMCID because the journal will submit my article directly to PMC? A: For NIH applications, proposals or progress reports, indicate "PMC Journal - In Process" at the end of the citation. For a broader explanation, see http://publicaccess.nih.gov/FAQ.htm#c7 ... (Posted: 5/2/2008 8:59 am · Read More)

Q&A: Should I check the box asking whether NIH Program Administrators can access the manuscript before its release to PMC? Q: A researcher is submitting one of her manuscripts via NIHMS and sees a check-box asking whether NIH Program Administrators can have access to the manuscript before it is released to PubMed Central. Why would Program Administrators want or need to view the manuscript? What would they be looking for: content (new research developments), compliance, or something else? A: The reviewers look for content and compliance. It is not mandatory to let the NIH Program Administrators view your submission ... (Posted: 10/27/2008 3:49 pm · Read More)

NIH Notice: Reminder Concerning Grantee Compliance with Public Access Policy NIH Notice (released Sept 23, 2008): Reminder Concerning Grantee Compliance with Public Access Policy and Related NIH Monitoring Activities: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-119.html ... (Posted: 10/16/2008 4:41 pm · Read More)

Q&A: What should a researcher do when the grant number doesn't appear in the the NIHMS submission process? Q: I had two questions today from PIs who were submitting manuscripts to PubMedCentral via NIHMS.Both said that the grants that supported their work were not auto-filled in the "grants" field in the NIHMS. In both cases, the projects have been funded for years and years. How should they handle this? Simply enter the numbers and have NIH match them with the right grant or contact NIHMS to determine the right grant number? Or is there something else they should do?A: They should do a search on the ... (Posted: 10/16/2008 3:56 pm · Read More)

Q&A: Do editorials that respond to a peer-reviewed article fall under the NIH Public Access Policy? Q: Do letters to the editor as a response to a peer-reviewed article that is funded by NIH fall under the NIH Public Access Policy? One of my researchers received an automated e-mail by Elsevier to approve a manuscript that is a letter to the editor. Though NIH is clear that editorials should not be submitted to PubMed Central (http://publicaccess.nih.gov/FAQ.htm#b2), it could be argued that PubMed Central should include subsequent comments about a research article in order to provide imp ... (Posted: 10/16/2008 10:35 am · Read More)

EndNote provides files to comply with the NIH Public Access Policy EndNote now provides files to help researchers comply with the NIH Public Access Policy, including: a Connection file to search PubMed Centralan Import Filter to import records from PubMed Central to EndNotean Output Style to have the PMCID appear at the end of the citation.These can be used for NIH proposals, progress reports, and bibliographies. For more information, see http://www.endnote.com/support/faqs/Import/faq15.asp ... (Posted: 10/10/2008 12:05 pm · Read More)

NIH issues report: "Analysis of comments and implementation of the NIH Public Access Policy" NIH has released its report "Analysis of comments and implementation of the NIH Public Access Policy." This report was prepared in response to questions and comments received during the open meeting on March 20, 2008 and the 60-day comments period in March, April and May 2008. It is available at http://publicaccess.nih.gov/analysis_of_comments_nih_public_access_policy.pdf. ... (Posted: 10/9/2008 4:52 pm · Read More)

CHE article: Congressional Hearing Over Public Access Filled With High Drama From the Chronicle of Higher Education (September 12, 2008): Congressional Hearing Over Public Access Filled With High Drama A life-and-death battle is going on over public access to federally financed research—life for taxpayers and many scientists, and death for publishers. Or so each side claims. That battle, whose outcome will affect many university researchers, kicked into high gear on Capitol Hill yesterday, as the combatants debated the merits of a bill that would curtail the Natio ... (Posted: 9/12/2008 9:28 am · Read More)

Q&A: What should I do when publisher asks me to delay manuscript submission and wait for final PDF that publisher will send? Question: What should I do when the publisher asks me (the author) to delay submission of the manuscript to PubMed Central (perhaps up to "several months"), so that the publisher can edit and and format the manuscript? The publisher says that it will send the final PDF to me so I can deposit that version. Answer: The NIH Public Access Policy states that authors must deposit their articles immediately upon acceptance for publication, so the author should submit his/her manuscript and n ... (Posted: 8/21/2008 9:30 am · Read More)

Quick Guides Available to Help Authors Comply with the NIH Public Access Policy Several quick guides have been posted to help people comply with the NIH Public Access Policy. Access the quick guides here.One is designed for those who might appreciate a visual guide, a flowchart. This is available in a smaller version (8x11) and in a larger version (11x17). Another is a narrative describing the steps for a manuscript. The third is a narrative describing the steps for an NIH proposal, progress report, or manuscript.Questions? Contact the CPC Library (302 University S ... (Posted: 5/21/2008 4:12 pm · Read More)

Q&A: Compliance for manuscripts that are "revise and resubmit" and then accepted for publication Question: An investigator submitted a manuscript to a journal and the reviewers gave her a "revise and accept" in Feb. 2008. She made the revisions and received a final acceptance after April 7, 2008. Do you think we can count the Feb. acceptance as occuring before the mandate and not be subject to the requirements, or do we need to go through the PubMed Central process?Answer: Because the final acceptance was received after April 7, 2008 the manuscript does fall within the NIH Public Ac ... (Posted: 4/29/2008 2:24 pm · Read More)

NIH issues revisions and clarifications to its FAQ From: Thakur, Neil (NIH/OD) [E] Sent: Monday, May 05, 2008 11:04 AM To: Public Access Oversight Group; Columbus, Megan (NIH/OD) [E] Subject: Just posted the revised Public Access FAQ Here is the new FAQ: http://publicaccess.nih.gov/FAQ.htm This FAQ was originally posted to the NIH Public Policy website on January 11, 2008. On May 2, 2008, NIH made the following changes to the NIH Public Access Policy Frequently Asked Questions (FAQ): ·       Questions C7, C9 and C10 are ... (Posted: 5/6/2008 1:06 pm · Read More)

Q&A: Does the NIH Public Access Policy cover articles in languages other than English? Q: Does the NIH Public Access Policy cover articles written in languages other than English?A: Yes, technically the policy covers all peer-reviewed articles that arise from direct funding from NIH. This includes articles written in any language. However, NIH has limited capacity to handle different alphabets. Contact PublicAccess@mail.nih.gov when an article is accepted for publication and is written in a language other than English and provide the journal title and the language the article is w ... (Posted: 5/2/2008 9:23 am · Read More)

NIH Public Access Policy Goes In to Effect Today, April 7 The NIH Public Access Policy goes in to effect today, April 7th, 2008. Any peer-reviewed article that is accepted for publication today or beyond and that arises out of direct funding from NIH falls within the policy. The final peer-reviewed manuscript of the article must be deposited to PubMed Central upon acceptance of publication. Make sure to address copyright when signing copyright transfer agreements!! There will be a training today:NIH Public Access Policy: What You Need to Know ... (Posted: 4/7/2008 10:51 am · Read More)

NIH Releases Request for Information about the NIH Public Access Policy Request for Information: NIH Public Access Policy Release Date:  March 28, 2008 Effective Date:  March 31, 2008 RFI ACTIVE DATES: This RFI will be active from March 31, 2008 to May 31, 2008 on http://publicaccess.nih.gov/comments.htm.  Issued by National Institutes of Health (NIH), (http://www.nih.gov/) With this notice, the National Institutes of Health (NIH) of the U.S. Department of Health and Human Services (HHS) requests input from the community regarding the NIH Policy on Enhan ... (Posted: 3/31/2008 4:19 pm · Read More)

Videocast of NIH's Open Meeting on Public Access now available NIH sponsored an "Open Meeting on Public Access" in Bethesda on March 20th. The videocast is now available from http://videocast.nih.gov/Summary.asp?File=14372.There were more than 433 comments received via the comments form and 18 received via e-mail. Read the comments: http://publicaccess.nih.gov/comments/comments_web_listing.htmhttp://publicaccess.nih.gov/comments/comments_via_email.htm ... (Posted: 3/22/2008 2:39 pm · Read More)

Webcast now available of ARL's "Institutional Compliance with the NIH Public Access Policy: Ensuring Deposit Rights" "Institutional Compliance with the NIH Public Access Policy: Ensuring Deposit Rights"Webcast, sponsored by the Association of Research Libraries, held March 7, 2008: http://www.arl.org/sc/implement/nih/webcast/ ... (Posted: 3/12/2008 4:15 pm · Read More)

International Association of Scientific, Technical and Medical Publishers Release Statement on Copyright Agreement "Addenda" A statement on journal publishing agreements and copyright transfer agreement "addenda" was released today. The statement was jointly released by the International Association of Scientific, Technical and Medical Publishers, the Professional and Scholarly Publishing branch of the Association of American Publishers, and the Association of Learned and Professional Society Publishers.The announcement is located at http://www.stm-assoc.org/home/stmpspalpsp-statement-on-journal-publishing-agreements- ... (Posted: 3/11/2008 4:35 pm · Read More)

NIH Hosts "Open Meeting on Public Access" March 20 NIH will sponsor an "Open Meeting on Public Access" in Bethesda on March 20th. For more information, and to submit comments, visit http://publicaccess.nih.gov/comments.htm.  ... (Posted: 3/11/2008 4:00 pm · Read More)

E-mail from Springer Offering Automatic Compliance with NIH Policy May be Misleading The e-mail from Springer begins:  "Do you receive research funding from the National Institutes of Health (NIH)? If so, as from April 2008 you will be required to deposit the final manuscript of your journal articles in PubMed Central and ensure free availability (open access) within 12 months of publication."Please be aware that Springer is offering to publish the article using its Open Choice publishing option. Springer will deposit the article to PubMed Central and make it available i ... (Posted: 3/11/2008 3:49 pm · Read More)