CPC Library Policies

Circulation Policy ∙ Acquisitions Policy ∙ Courier Service Policy

Circulation Policy

The following policies apply to library materials housed in the Carolina Population Center (CPC) Library only. Reference materials and journals are available for in-library use, and may be borrowed by CPC personnel for 24 hours. Policies differ in other UNC-Chapel Hill campus libraries.

Eligibility:

CPC Personnel may borrow books, offprints, reports, and media in the collection. Reference materials, bound journals and journal issues may be borrowed for 24 hours.

UNC-CH faculty, staff, and students may borrow books, offprints, reports, and media in the collection. Reference materials and journals do not circulate to non-CPC personnel. A UNC One Card must be presented for identification.

Residents of the State of North Carolina who are not affiliated with UNC-CH may come into the library to use books, offprints, reports, and media in the collection. To borrow items, a library card for North Carolina residents must be obtained from Davis Library Circulation Department or Health Sciences Library, and must be presented to check out CPC Library materials. Reference materials and journals do not circulate to non-CPC personnel.

Loan Periods:

UNC Faculty (including CPC Fellows): 180 days
UNC Graduate Students (including CPC Trainees): 90 days
UNC Undergraduate Students, UNC Staff, and other borrowers: 30 days

Returning Materials:

Return materials borrowed from the CPC Library directly to the CPC Library. The Library is open from 8:30am – 5:00pm Monday – Friday. The library is closed on Saturday and Sunday and on University holidays. CPCers can use their keys to access the Library when the Library is closed.

Recalls:

All borrowed items are subject to recall after two weeks if requested by another user. Materials may be recalled immediately if needed by the library for binding, to put on reserve, or for a use deemed urgent by the library. Due date changes will be noted on recall notices and will supersede the date stamped in the item. If an item is not returned by the revised due date, fines will begin to accrue.

Renewals:

Renewals can be requested for up to three additional loan periods if the item is not requested by another user. Renew online, or by contacting the CPC Library (ph: 962-3081, e-mail: cpclib@unc.edu).

Some items on reserve must be used in the library; others circulate for various periods depending on the instructor’s wishes.

Overdue and Lost Materials:

It is the borrower’s responsibility to return all borrowed materials on time. Borrowers may request to receive overdue notices in paper format, or via e-mail. Overdue notices are sent as a courtesy to users.

Grace periods:

UNC Faculty members (including CPC Fellows) have a 13-day grace period from the date the item is due. On the 14th day, fines begin to accrue. All other users have a 3-day grace period from the due date of the item. Fines begin to accrue on the 4th day.

Fines:

Books begin to accrue overdue charges at the rate of $0.50 per day per item after the grace period has expired. The maximum charge for regular overdue fines is $25.00 per item. Fines are to be paid to the CPC Library.

Additional fines apply to books that have been recalled for another borrower. Recall fines add $0.50 per item per day to overdue items. There is no grace period for recall fines; fines begin accruing as soon as the book is overdue. The addition of the recall fine can more than double the total fine charged.

Lost items/Replacement fees:

Items are automatically declared Lost when 42 days past due. On the 43rd day, the CPC Library begins the process of replacing the item. Patrons are responsible for the cost of replacing the item (replacement fee: $75.00), plus a processing fee ($25.00). If the full price of the item is less than $75.00, the Replacement Fee will be the actual cost of the item. 

Courier Materials:

The CPC Library offers the Courier Service, a document delivery service, to CPC affiliates. Library materials obtained via the Courier Service must be returned directly to the CPC Library. Any fines that accrue because materials are overdue or lost are the responsibility of the borrower. A complete description of policies related to the Courier Service is available at https://www.cpc.unc.edu/services/infoserv/courier.html.

Acquisitions Policy

The acquisitions policy is a guide for the selection of all new materials including acceptance of gifts for the library collection. The CPC library collection is maintained primarily to support population research at the Carolina Population Center, University of North Carolina at Chapel Hill.

Acquisitions Scope

General Scope

The library collects major studies on population. A list of subjects covered by the collection is given in the Acquisitions Priorities list.

Geographic Emphasis

The collection is international in scope with emphasis on the United States, Africa, Asia, the Near East, the Middle East, and Latin America.

Languages

The major language of the collection is English with selected holdings in other languages. No systematic attempt is made to acquire items in foreign languages other than reference tools and education resources.

Dates and Editions

New acquisitions are limited to items published or issued within the past two years. Limited exceptions are made for older materials.

Types of Documents

The library collects books, book chapters, conference proceedings, working papers, journals, off-prints, government documents, technical reports, annual reports, and bibliographies as well as "fugitive" literature not obtainable through trade publishers. The library provides links within the CPC catalog to electronic documents and Internet resources. Audiovisual materials may be collected as appropriate to the content areas of this policy.

Gifts and Exchanges

The same criteria for selection apply to gifts and exchanges as to purchased materials.

Acquisitions Priorities

As Complete Coverage as Possible

• Family planning
• Fertility
• Population and the environment
• Reproductive behavior with emphasis on adolescents
• Publications written by CPC researchers including trainees

Reasonably Complete Coverage

• Aging
  
• Health disparities
• Immigration
• Labor force (labor migration, working women)
• Mortality (with emphasis on infant, child, and maternal)
• Population diversity and inequality
• Population policy
• Population dynamics (as defined by POPLINE) not otherwise listed

Judicious Coverage

• HIV/AIDS
• Spatial analysis
• Internet and electronic resources reference tools
• Research methodologies
• Foreign language reference tools and education resources
• Biomedical studies

Not Collected

• Animal studies
• Works on sex and marital therapy

Courier Policy

The library courier borrows and returns books and photocopies documents from other campus libraries.  If an item is not available on campus it is requested through Interlibrary Borrowing (ILB).  Courier services are exclusively for CPC's:

Fellows
Postdoctoral trainees
Visiting scholars
Predoctoral trainees working on fellows' projects
Staff working on fellows' projects

The library reserves the right to refuse to accept a copying order if, in the judgment of the librarian, fulfillment of the order would violate copyright law.

Submitting Requests

Courier request forms are available online or next to the Reference Desk.  Requests may be submitted online, handwritten on a paper form, or submitted as a printout. You may drop requests in the courier box near the Reference Desk. Requests may also be telephoned to 962-3081 or sent by email to cpclib@unc.edu.

If requests are generated from databases,  a printed or electronic copy of the citations will help to expedite the order. Indicating the desired deadline for receiving requests.

Most requests are filled in two days. Missing or checked out items may take longer.

Delayed Requests

A librarian will notify you if a requested item cannot be obtained immediately. Possible reasons for delay, our action, and the delay time are stated below:
 

Problem	Action	Delay time
Already checked out	Courier places a recall	2 - 4 weeks
Not held on campus	Courier places an ILB (Interlibrary Borrowing) request.	2-3 weeks
Missing from shelf	Courier checks again in a few days. If still not available, places a trace. If not found after 1-2 weeks, request is made through ILB.	1-2 weeks, excluding ILB time
New item not yet on shelf	Courier places a hold	1-2 weeks

Returning Courier Items

The library courier returns all courier-obtained materials.  Please do not return them to a campus library yourself.  Items for return should be placed in the courier box near the Reference Desk. Conversely, the courier doesn't return items you obtained personally from campus libraries.

Renewals, Fines, and Lost Materials

Renewals: Renewals can be made over the telephone if items are not overdue and/or not requested by someone else.  To renew, contact the CPC library and give us the book's barcode number.  If an item is overdue, the lending campus library requires that the courier physically return it before renewal. The Health Sciences Library (HSL) only allows one-time renewals.  After that, a book must be returned to HSL for a two-day circulation period.

Fines: It is the requester's responsibility to keep up with due dates.  As a courtesy, the CPC library sends date due reminders (approximately one week before material is due), and overdue notices.  Fines and replacement charges on courier borrowed books are the requester's responsibility.  If you owe a fine, please give a check made out to the library from which the material was borrowed, or cash, to the CPC library to settle your bill.  You will receive a receipt. Following are fines:

Library	Amount of Fine
Davis	$0.50 day
Health Sciences	$0.50 day
Departmental Libraries	varies
Interlibrary Borrowed	$2.00 day

Lost Materials: Replacement costs for lost or unreturned materials begin at $100 per item.